Terms and Conditions

Agreed terms

1 Interpretation

1.1 The definitions and rules of interpretation in this condition apply in these terms and conditions (Conditions).

Appendices: the appendices referred to and listed in the Customer’s purchase order.

Balance: the amount specified as the balance in the Quotation, as amended further to condition 6.

Charges: the Deposit, Design Payment and Balance.

Contract: the Customer’s Purchase Order and the Supplier’s acceptance of it, or the Customer’s acceptance of a Quotation by the Supplier under condition 2.2.  These Conditions shall form part of the Contract.

Customer: the person, firm or company who purchases Services from the Supplier.

Deliverables: the deliverables specified in the Appendices.

Deliverables Draft: a draft version of the Deliverables setting out the concept and general design of the Deliverables.

Deposit: the amount specified as the deposit in the Quotation as amended further to condition 6.

Design Payment: the amount specified as the design payment in the Quotation as amended further to condition 6.

Document: includes, without limitation, in addition to any document in writing, any drawing, map, plan, diagram, design, picture or other image, tape, disk or other device or record embodying information in any form.

Final Invoice: an invoice for charges incurred by the Supplier in excess of the amounts stated in the Quotation.

In-put Material: all Documents, information and materials provided by the Customer relating to the Services including (without limitation), data, reports and specifications.

Intellectual Property Rights: all patents, rights to inventions, utility models, copyright and related rights, trade marks, service marks, trade, business and domain names, rights in trade dress or get-up, rights in goodwill or to sue for passing off, unfair competition rights, rights in designs, rights in computer software, database right, topography rights, moral rights, rights in confidential information (including know-how and trade secrets) and any other intellectual property rights, in each case whether registered or unregistered and including all applications for and renewals or extensions of such rights, and all similar or equivalent rights or forms of protection in any part of the world.

Pitch: the Supplier’s initial presentation to the Customer setting out the scope of the proposed Services.

Pitch Fee: the sum of £1,200 plus VAT and research costs.

Pre-existing Materials: all Documents, information and materials provided by the Supplier relating to the Services which existed prior to the commencement of the Contract including (without limitation) data, reports and specifications.

Purchase Order: the Customer’s offer to purchase the Services from the Supplier in the form prescribed by the Supplier.

Quotation: the document provided by the Supplier to the Customer containing details of the Services and Deliverables and details of the anticipated charges under the Contract.

Services: the services to be provided by the Supplier under the Contract as set out in the Appendices, together with any other services which the Supplier provides, or agrees to provide, to the Customer.

Supplier: Matthew Robin Fairweather, trading as Matthew Robin Fairweather & Associates, Matthew Fairweather Design and MRF&A.

Supplier’s Equipment:  any equipment, including tools, systems, cabling or facilities, provided by the Supplier or its subcontractors and used directly or indirectly in the supply of the Services which are not the subject of a separate agreement between the parties under which title passes to the Customer.

VAT: value added tax chargeable under English law for the time being and any similar additional tax.

1.2 Headings in these conditions shall not affect their interpretation. 

1.3 A person includes a natural person, corporate or unincorporated body (whether or not having separate legal personality). 

1.4 These Conditions, the Appendices and the Quotation form part of the Contract. 

1.5 A reference to a statute or statutory provision is a reference to it as it is in force for the time being, taking account of any amendment, extension, or re-enactment and includes any subordinate legislation for the time being in force made under it.

1.6 A reference to writing or written includes faxes but not e-mail. 

1.7 Any obligation in the Contract on a person not to do something includes, without limitation, an obligation not to agree, allow, permit or acquiesce in that thing being done.

1.8 References to conditions and schedules are to the conditions and schedules of the Contract.

2 Application of conditions

2.1 These Conditions shall:

2.1.1 apply to and be incorporated into the Contract; and

2.1.2 prevail over any inconsistent terms or conditions contained, or referred to, in the Customer’s purchase order, confirmation of order, acceptance of a quotation, or specification or other Document supplied by the Customer, or implied by law, trade custom, practice or course of dealing.

2.2 The Customer’s Purchase Order, or the Customer’s acceptance of a Quotation, constitutes an offer by the Customer to purchase the Services on these Conditions. No offer placed by the Customer shall be accepted by the Supplier other than:

2.2.1 by a written acknowledgement issued and executed by the Supplier; or

2.2.2 (if earlier) by the Supplier starting to provide the Services,

when a contract for the supply and purchase of the Services on these Conditions will be established. The Customer’s standard terms and conditions (if any) attached to, enclosed with or referred to in any purchase order or other Document shall not govern the Contract.

2.3 The Quotation is given by the Supplier on the basis that no Contract shall come into existence except in accordance with condition 2.2. The Quotation provides an estimate as to the anticipated charges for the Services, and the charges quoted in it are not binding upon the parties.

3 Commencement and duration

3.1 The Services supplied under the Contract shall be provided by the Supplier to the Customer from the date of acceptance by the Supplier of the Customer’s offer in accordance with condition 2.2.

3.2 Notwithstanding condition 11, the Contract shall terminate immediately upon the Supplier providing confirmation to the Customer in writing that all charges due under the Contract have been satisfied by the Customer in full.

4 the Supplier’s obligations

4.1 The Supplier shall use reasonable endeavours to provide the Services, and to deliver the Deliverables to the Customer, in accordance in all material respects with the Appendices.

4.2 Time shall not be of the essence for performance of the Services or delivery of the Deliverables.

5 Customer’s obligations 

5.1 The Customer shall:

5.1.1 co-operate with the Supplier in all matters relating to the Services;

5.1.2 provide to the Supplier, in a timely manner, such In-put Material and other information as the Supplier may reasonably require and ensure that it is accurate in all material respects;

5.1.3 pay the charges invoiced by the Supplier promptly and in accordance with conditions 7 and 8; and

5.1.4 communicate promptly with the Supplier. 

5.2 If the Supplier’s performance of its obligations under the Contract is prevented or delayed by any act or omission of the Customer, its agents, subcontractors, consultants or employees, the Supplier shall not be liable for any costs, charges or losses sustained or incurred by the Customer arising directly or indirectly from such prevention or delay.

5.3 The Customer shall be liable to pay to the Supplier, on demand, all reasonable costs, charges or losses sustained or incurred by the Supplier (including, without limitation, any direct, indirect or consequential losses, loss of profit and loss of reputation, loss or damage to property and those arising from injury to or death of any person and loss of opportunity to deploy resources elsewhere) arising directly or indirectly from the Customer’s fraud, negligence, failure to perform or delay in the performance of any of its obligations under the Contract, subject to the Supplier confirming such costs, charges and losses to the Customer in writing.

6 Change control 

6.1 The Charges set out in the Quotation are based on the work set out therein.  If the Customer wishes to change the scope of the Services, it shall submit details of the requested change to the Supplier in writing.

6.2 If the Customer requests a change to the Services, the Supplier shall, within a reasonable time, provide an estimate to the Customer of any variations to the Charges set out in the Quotation.  It will also advise on any other impact on the terms of the Contract arising from the change.

6.3 If the Customer wishes the Supplier to proceed with the change, the Supplier has no obligation to do so unless and until the parties have agreed in writing on the necessary variations to the Charges set out in the Quotation and any other relevant terms of the Contract to take account of the change.

6.4 The Customer shall be entitled to make three requests under this condition 6.  In the event that further requests are made by the Customer, the Supplier shall have the right to provide the Customer with a new Quotation and shall be entitled to charge for its time spent in providing such quotation in accordance with its standard hourly fee rate.

7 Charges and payment

7.1 In consideration of the provision of the Services by the Supplier, the Customer shall pay the Charges which shall be on a time and materials basis.  

7.2 The Charges shall be calculated in accordance with the Supplier’s standard hourly fee rates as set out in the Quotation and as amended from time to time by the Supplier giving not less than 1 months’ written notice to the Customer.

7.3 In the event that subsequent to the Supplier providing the Customer with a Pitch, the Customer decides not to engage the Supplier in the provision of the Services, the Supplier shall invoice the Customer for the Pitch Fee and the Customer shall pay the Pitch Fee within 7 days of such invoice.

7.4 The Supplier shall invoice the Customer monthly in arrears for its charges for time, expenses and materials for the month concerned in accordance with this condition 7.

7.5 All charges quoted to the Customer shall be exclusive of VAT, which the Supplier shall add to its invoices at the appropriate rate.

7.6 The Supplier shall ensure that every individual whom it engages on the Services completes time sheets recording time spent on the Services, and the Supplier shall use such time sheets to calculate the amounts payable under the Contract.

7.7 The Supplier shall be entitled to invoice the Customer for all third party costs reasonably incurred in the supply of the Services.  Such third party costs shall include, but not be limited to, costs arising from the registration of domain names, the configuration of any hosting, travelling and any other ancillary expenses reasonably incurred by the individuals whom the Supplier engages in connection with the Services. Such expenses, materials and third party services shall be invoiced by the Supplier at cost as and when they arise.

7.8 The Customer shall pay each invoice submitted to it by the Supplier, in full and in cleared funds, within 7 days of receipt to a bank account nominated in writing by the Supplier unless otherwise specified by the Supplier.

7.9 Without prejudice to any other right or remedy that it may have, if the Customer fails to pay the Supplier on the due date, the Supplier may cease to supply the Services.

7.10 Time for payment shall be of the essence of the Contract.

7.11 All sums payable to the Supplier under the Contract shall become due immediately on its termination, despite any other provision. This condition 7.11 is without prejudice to any right to claim for interest under the law, or any such right under the Contract.

7.12 The Supplier may, without prejudice to any other rights it may have, set off any liability of the Customer to the Supplier against any liability of the Supplier to the Customer.

7.13 In the event that the Contract is determined under condition 14.1, the Supplier shall provide the Customer with details of the amount due to Supplier, together with any third party costs incurred under condition 7.7, in its performance of the Contract up until such determination.  Such amounts shall be calculated according to the Supplier’s hourly rate.  In the event that the Customer has made payments to the Supplier in excess of this amount prior to such determination, the Supplier shall return such excess to the Customer.  In the event that the amount due to the Supplier under this condition has not been paid in full by the Customer, the Supplier shall supply an invoice to the Customer for such amount.

8 Deliverables Draft

8.1 Following the commencement of the Contract, and upon receipt of the Deposit, the Supplier will supply to the Customer the Deliverables Draft.

8.2 The Customer shall confirm to the Supplier whether the Deliverables Draft is approved within 7 days, such confirmation to be communicated to the Supplier in a form specified by the Supplier.  In the event that the Deliverables Draft is not approved by the Customer, the Deliverables Draft shall be amended in accordance with conditions 6.2 to 6.4.

9 Intellectual property rights

9.1 As between the Customer and the Supplier, all Intellectual Property Rights and all other rights in the Deliverables and the Pre-existing Materials shall be owned by the Supplier. Subject to condition 9.3, the Supplier licenses all such rights to the Customer free of charge and on a non-exclusive, worldwide basis to such extent as is necessary to enable the Customer to make reasonable use of the Deliverables and the Services for the term of the Contract. If the Supplier terminates the Contract under condition 14.1 or 14.2 this licence shall automatically terminate.

9.2 The Supplier shall assign all Intellectual Property Rights in the Deliverables upon full payment of all amounts due under the Contract.

9.3 The Customer acknowledges that, where the Supplier does not own any Pre-existing Materials, the Customer’s use of rights in Pre-existing Materials is conditional on the Supplier obtaining a written licence (or sub-licence) from the relevant licensor or licensors on such terms as will entitle the Supplier to license such rights to the Customer.

10 Confidentiality and the Supplier’s property

10.1 The Customer shall keep in strict confidence all technical or commercial know-how, specifications, inventions, processes or initiatives which are of a confidential nature and have been disclosed to the Customer by the Supplier, its employees, agents, consultants or subcontractors and any other confidential information concerning the Supplier’s business or its products which the Customer may obtain.

10.2 The Customer may disclose such information:  

10.2.1 to its employees, officers, representatives, advisers, agents or subcontractors who need to know such information for the purposes of carrying out the Customer’s obligations under the Contract; and 

10.2.2 as may be required by law, court order or any governmental or regulatory authority.

10.3 The Customer shall ensure that its employees, officers, representatives, advisers, agents or subcontractors to whom it discloses such information comply with this condition 10.

10.4 The Customer shall not use any such information for any purpose other than to perform its obligations under the Contract. 

10.5 All materials, equipment and tools, drawings, specifications and data supplied by the Supplier to the Customer (including Pre-existing Materials and the Supplier’s Equipment) shall, at all times, be and remain as between the Supplier and the Customer the exclusive property of the Supplier, but shall be held by the Customer in safe custody at its own risk and maintained and kept in good condition by the Customer until returned to the Supplier, and shall not be disposed of or used other than in accordance with the Supplier’s written instructions or authorisation.

11 publicity

11.1 Unless otherwise instructed by the Customer in writing, the Supplier shall be entitled to publicly promote its involvement with the Customer in its provision of the Services and Deliverables in its own publicity material shall be entitled to make media releases, public announcements and public disclosures accordingly. 

11.2 The Supplier shall be entitled to use the Customer’s name and brand for such purposes and for the purposes of condition 11.1.

12 Limitation of liability – THE CUSTOMER’S ATTENTION IS PARTICULARLY DRAWN TO THIS CONDITION

12.1 This condition 12 sets out the entire financial liability of the Supplier (including any liability for the acts or omissions of its employees, agents, consultants, and subcontractors) to the Customer in respect of:

12.1.1 any breach of the Contract;

12.1.2 any use made by the Customer of the Services, the Deliverables or any part of them; and  

12.1.3 any representation, statement or tortious act or omission (including negligence) arising under or in connection with the Contract.

12.2 All warranties, conditions and other terms implied by statute or common law are, to the fullest extent permitted by law, excluded from the Contract.

12.3 Nothing in these Conditions limits or excludes the liability of the Supplier:

12.3.1 for death or personal injury resulting from negligence; or 

12.3.2 for any damage or liability incurred by the Customer as a result of fraud or fraudulent misrepresentation by the Supplier; or

12.3.3 for any liability incurred by the Customer as a result of any breach by the Supplier of the condition as to title or the warranty as to quiet possession implied by section 2 of the Supply of Goods and Services Act 1982.

12.4 Subject to condition 12.2 and condition 12.3

12.4.1 the Supplier shall not be liable for: 

12.4.1.1 loss of profits; or

12.4.1.2 loss of business; or

12.4.1.3 depletion of goodwill and/or similar losses; or

12.4.1.4 loss of anticipated savings; or

12.4.1.5 loss of goods; or

12.4.1.6 loss of contract; or

12.4.1.7 loss of use; or

12.4.1.8 loss of corruption of data or information; or

12.4.1.9 any special, indirect, consequential or pure economic loss, costs, damages, charges or expenses.

12.4.2 the Supplier’s total liability in contract, tort (including negligence or breach of statutory duty), misrepresentation, restitution or otherwise arising in connection with the performance, or contemplated performance, of the Contract shall be limited to the price paid for the Services.

13 Data protection

13.1 The Customer acknowledges and agrees that personal data will be processed by and on behalf of the Supplier in connection with the Services.

14 Termination

14.1 Either party may terminate the Contract without notice at any time without cause.

14.2 Without prejudice to any other rights or remedies which the parties may have, either party may terminate the Contract without liability to the other immediately on giving notice to the other if:

14.2.1 the other party fails to pay any amount due under the Contract on the due date for payment and remains in default not less than seven days after being notified in writing to make such payment; or

14.2.2 the other party commits a material breach of any of the terms of the Contract and (if such a breach is remediable) fails to remedy that breach within 30 days of that party being notified in writing of the breach; or

14.2.3 the other party repeatedly breaches any of the terms of the Contract in such a manner as to reasonably justify the opinion that its conduct is inconsistent with it having the intention or ability to give effect to the terms of the Contract; or

14.2.4 the other party suspends, or threatens to suspend, payment of its debts or is unable to pay its debts as they fall due or admits inability to pay its debts or (being a company) is deemed unable to pay its debts within the meaning of section 123 of the Insolvency Act 1986 or (being a natural person) is deemed either unable to pay its debts or as having no reasonable prospect of so doing, in either case, within the meaning of section 268 of the Insolvency Act 1986 or (being a partnership) has any partner to whom any of the foregoing apply; or

14.2.5 the other party commences negotiations with all or any class of its creditors with a view to rescheduling any of its debts, or makes a proposal for or enters into any compromise or arrangement with its creditors other than for the sole purpose of a scheme for a solvent amalgamation of that other party with one or more other companies or the solvent reconstruction of that other party; or

14.2.6 a petition is filed, a notice is given, a resolution is passed, or an order is made, for or on connection with the winding up of that other party other than for the sole purpose of a scheme for a solvent amalgamation of that other party with one or more other companies or the solvent reconstruction of that other party;

14.2.7 an application is made to court, or an order is made, for the appointment of an administrator or if a notice of intention to appoint an administrator is given or if an administrator is appointed over the other party; or

14.2.8 a floating charge holder over the assets of that other party has become entitled to appoint or has appointed an administrative receiver; or

14.2.9 a person becomes entitled to appoint a receiver over the assets of the other party or a receiver is appointed over the assets of the other party; or

14.2.10 a creditor or encumbrancer of the other party attaches or takes possession of, or a distress, execution, sequestration or other such process is levied or enforced on or sued against, the whole or any part of its assets and such attachment or process is not discharged within 14 days; or

14.2.11 any event occurs, or proceeding is taken, with respect to the other party in any jurisdiction to which it is subject that has an effect equivalent or similar to any of the events mentioned in condition 14.2.4 to condition 14.2.10 (inclusive); or

14.2.12 the other party suspends or ceases, or threatens to suspend or cease, to carry on all or a substantial part of its business; or

14.2.13 there is a change of control of the other party (as defined in section 574 of the Capital Allowances Act 2001).

14.3 The parties acknowledge and agree that any breach of conditions 14.2.1 to 14.2.13 shall constitute a material breach for the purposes of this condition 14.

14.4 On termination of the Contract for any reason: 

14.4.1 the Customer shall immediately pay to the Supplier all of the Supplier’s outstanding unpaid invoices and interest and, in respect of Services supplied but for which no invoice has been submitted, the Supplier may submit an invoice, which shall be payable immediately on receipt;

14.4.2 the Supplier shall submit an invoice to the Customer for the total charges incurred in its performance of the contract by reference to the Supplier’s hourly rate set out in the Quotation.  In the event that payment in excess of such an amount has been made to the Supplier prior to termination, the Supplier shall return such excess to the Customer.

14.4.3 the Customer shall, within a reasonable time, return all of the Supplier’s Equipment, Pre-existing Materials and Deliverables. If the Customer fails to do so, then the Supplier may enter the Customer’s premises and take possession of them. Until they have been returned or repossessed, the Customer shall be solely responsible for their safe keeping; and

14.4.4 the accrued rights and liabilities of the parties as at termination and the continuation of any provision expressly stated to survive or implicitly surviving termination, shall not be affected.

14.5 On termination of the Contract (however arising), the following conditions shall survive and continue in full force and effect:

14.5.1 Condition 9;

14.5.2 condition 10; 

14.5.3 condition 11;

14.5.4 condition 12,

14.5.5 condition 14; and

14.5.6 condition 24.

15 Force majeure

The Supplier shall have no liability to the Customer under the Contract if it is prevented from, or delayed in performing, its obligations under the Contract or from carrying on its business by acts, events, omissions or accidents beyond its reasonable control, including (without limitation) strikes, lock-outs or other industrial disputes (whether involving the workforce of the Supplier or any other party), failure of a utility service or transport network, act of God, war, riot, civil commotion, malicious damage, compliance with any law or governmental order, rule, regulation or direction, accident, breakdown of plant or machinery, fire, flood, storm or default of suppliers or subcontractors.

16 Variation

16.1 The Supplier may, from time to time and without notice, change the Services in order to comply with any applicable safety or statutory requirements, provided that such changes do not materially affect the nature, scope of, or the charges for the Services. If the Supplier requests a change to the scope of the Services for any other reason, the Customer shall not unreasonably withhold or delay consent to it.

16.2 Subject to condition 16.1, no variation of the Contract or these Conditions or of any of the documents referred to in them shall be valid unless it is in writing and signed by or on behalf of each of the parties.

17 Waiver

17.1 A waiver of any right under the Contract is only effective if it is in writing and it applies only to the circumstances for which it is given. No failure or delay by a party in exercising any right or remedy under the Contract or by law shall constitute a waiver of that (or any other) right or remedy, nor preclude or restrict its further exercise. No single or partial exercise of such right or remedy shall preclude or restrict the further exercise of that (or any other) right or remedy.

17.2 Unless specifically provided otherwise, rights arising under the Contract are cumulative and do not exclude rights provided by law.

18 Severance

18.1 If any provision of the Contract (or part of any provision) is found by any court or other authority of competent jurisdiction to be invalid, illegal or unenforceable, that provision or part-provision shall, to the extent required, be deemed not to form part of the Contract, and the validity and enforceability of the other provisions of the Contract shall not be affected.

18.2 If a provision of the Contract (or part of any provision) is found illegal, invalid or unenforceable, the provision shall apply with the minimum modification necessary to make it legal, valid and enforceable.

19 Entire agreement

19.1 The Contract constitutes the whole agreement between the parties and supersedes all previous agreements between the parties relating to its subject matter.

19.2 Each party acknowledges that, in entering into the Contract, it has not relied on, and shall have no right or remedy in respect of, any statement, representation, assurance or warranty (whether made negligently or innocently) (other than for breach of contract), as expressly provided in the Contract. 

19.3 Nothing in this condition shall limit or exclude any liability for fraud.

20 Assignment

20.1 The Customer shall not, without the prior written consent of the Supplier, assign, transfer, charge, mortgage, subcontract, declare a trust of or deal in any other manner with all or any of its rights or obligations under the Contract.

20.2 the Supplier may at any time assign, transfer, charge, mortgage, subcontract, declare a trust of or deal in any other manner with all or any of its rights under the Contract and may subcontract or delegate in any manner any or all of its obligations under the Contract to any third party or agent.

20.3 Each party that has rights under the Contract is acting on its own behalf and not for the benefit of another person.

21 No partnership or agency

Nothing in the Contract is intended to, or shall be deemed to, constitute a partnership or joint venture of any kind between any of the parties, nor constitute any party the agent of another party for any purpose. No party shall have authority to act as agent for, or to bind, the other party in any way.

22 Rights of third parties

A person who is not a party to the Contract shall not have any rights under or in connection with it.

23 Notices

23.1 Any notice required to be given under the Contract shall be in writing and shall be delivered personally, or sent by pre-paid first-class post, recorded delivery or by commercial courier to the other party using such details as appear on the Quotation.

23.2 Any notice shall be deemed to have been duly received if delivered personally, when left at the address and for the contact referred to in the Quotation or, if sent by pre-paid first-class post or recorded delivery, at 9.00 am on the second Business Day after posting, or if delivered by commercial courier, on the date and at the time that the courier’s delivery receipt is signed.

23.3 This condition 23 shall not apply to the service of any in any proceedings or other documents in any legal action.  

23.4 A notice required to be given under the Contract shall not be validly served if sent by e-mail.

24 Governing law and jurisdiction

24.1 The Contract, and any dispute or claim arising out of or in connection with it or its subject matter, shall be governed by, and construed in accordance with, the law of England and Wales.

24.2 The parties irrevocably agree that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim that arises out of, or in connection with, the Contract or its subject matter.